Staff accounts

Staff Accounts

Staff accounts are for academics, research assistants and associates, general staff, visiting academics and Visiting Fellows. Staff accounts have the highest levels of privilege and resources and are put into a UDB account class loosely indicating the work the staff member does. For permanent staff this class is generally set for 3 years at a time and is extended upon request to System Support. For others, it is set for the timespan entered in the new person form.

The Head of School's Office keeps track of when staff are due to leave CSE and send a warning email to all the above a month before the staff member's final day so equipment can be returned, work finalised and the account wrapped up.


Please make sure notify the administration here using the new person form.

What about People Teaching Courses?

Anybody involved in teaching or administering a course will also be give access privileges to the course account. Note that this happens automatically after the teaching administrator (teachadmin@cse) has entered the information into the Teachadmin system.

If you've just been given a CSE account...

There are instructions on how to initialise it. (Activate the account and set a password.) You may be entitled to a computer when you arrive. Please read the Computers Provided by CSE policy.

Account Types


Academic accounts will usually be requested by the Head of School's Office. There are Teaching Academics and Research Academics though in reality there is not much difference. Research Academics often teach and almost all academics spend much of their time on research.

  • Teaching Academics will have job titles like: Associate Lecturer, Lecturer, Senior Lecturer, Associate Professor, Professor. Their accounts are in the CSE_Teaching class.
  • Research Academics will have job titles like: Post Doctoral Fellow, Research Associate, Senior Research Associate, Research Fellow, Senior Research Fellow, Associate Professor, Professor. Their accounts are in the CSE_Research class.

A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

See also: UNSW Guidelines Appointment of Academic Research Staff.

Professional and Technical, Support

Research assistants will be placed in CSE_RA. Other Support staff in CSE will be placed in departmental account classes under CSE_Support.

A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

Visitors and Conjoints

What is an Official Visitor?

The role of academic visitors is described in the Academic Titles Policy. Official visiting academics are not paid employees of CSE but whose "contribution to the University’s teaching or research is such that it deserves recognition, or otherwise where a formal academic association is desirable for UNSW." Academic Visitors "will enjoy the precedence and courtesy due to academic staff ... at the designated academic level." Visitors are given academic titles at UNSW like "Visiting Fellow" or "Adjunct Lecturer/Professor". Practically, Visitors can:
  • supervise students
  • request computing resources like other academics
  • use software licensed to CSE or UNSW staff.
  • receive CSE academic staff emails

The CSE computer account class visitors will be put into is: CSE_Visitor (Or possibly AI_Visitor, DBG_Visitor, or such depending on academic affiliation.) A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

Visitors are usually entitled to a computer to use while they are at CSE though as Visitors are only around for a short time this computer may not be bought specially for them.

Who is not a "Visitor"

As the word "Visitor" or "Visiting" has special meaning at CSE, please only use the word "Visitor" for formal Visiting Academics.
Please forward any CSE account (re)classification requests to System Support:
  • Students on exchange are not "visiting academics", so request an Exchange Student account.
  • If you wish to give a fellow academic access to some computer resources at CSE, request a CSE Courtesy account.
  • If the unofficial visitor person requires access to staff printing, request a CSE GuestResearch account.
  • If you supervised a PhD student who has graduated, but who is continuing to collaborate with you, request a CSE Thesis account.

A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

Announcing a Visitor to the School

The Head of School's office and the other admin units must be notified of any Visitor(s) by entering their details into the new person form.

The Computer Support Group can create an unofficial Visitor account in CSE GuestResearch at the request of an Academic staff member.

Formal account creations and extensions are referred to the Administrative Assistant to HoS (Head of School) located in the HoS Office (rm-104) (NICTA Conjoint appointments are endorsed by the HoS Office).

NICTA Conjoints (Data61)

Last edited by robertd 21/03/2017

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