Student accounts

How are CSE student accounts created?

Almost all student accounts are created and updated automatically from UNSW enrolment data from the New South Student (NSS) System. This is initially processed a fortnight before each session starts with regular updates thereafter.

Your student account will contain your name, date of birth, student ID and enrolment details, all of which are taken from NSS. If you are enrolled in a CSE program (degree) don't forget to register a plan as failure to do so will result in an incorrect account being created.

If the details are wrong you need to go the School Student Office or UNSW Student Central to fix your enrolment.

If you've just received a CSE account, there are instructions on how to initialise it. All students have to accept CSE's Conditions of Use or their CSE account will be disabled (or not initialised, if it's new).

Is my CSE account the same as my UNSW account?

Your CSE account is different to your UNSW account. The School of Computer Science manages its own computer systems and these run with our own accounts.

You can use your UNSW zId and zPass with the CSE computers and this will log you into your CSE account. Please note that this does not work on all login methods yet, but it does when logging in at lab computers or with SSH.

Your personal and enrolment details are copied from NSS to your CSE account. Your CSE account also has its own password, home directory and disk quota.

The console command to show your account is acc. This displays some usage values for your quota, though these figures aren't updated instantly and should only be used as a guide. Your date of birth is not displayed.

What Types of Student Account are there?

Undergraduate and Masters by Coursework

These are automatically created from NSS data and have the lowest levels of privilege and quotas.

Higher-Degree Research (HDR)

Masters-by-Research and Ph.D. with more privileges and higher quotas.

HDR students typically need resources such as a desk and office access so the supervisor should enter their details into a "new person form" webpage at myCSE.

The computer accounts will be automatically created from NSS data. However, the student may start ahead of official enrolment so early account creation may be requested by the supervisor to System Support. This happens when the "new person form" is used. It is important to tell System Support the student ID and date of birth as soon as practical so the account can be set up with full information.

Other situations arise where a HDR student does not have an official enrolment but is still working with a supervisor. System Support can extend their thesis account at CSE.

Summer Research and Practicum Exchange

These have privileges intermediate between the above 2 categories.

Although we receive NSS enrolment data for REGZ9024 (Professional Practicum) students, there is currently no way to distinguish between those few that are associated with CSE, and the great many others who are associated with other schools within UNSW. For this reason, we do not automatically create accounts for all REGZ9024 students, unless a special entry is made for them in the unofficial enrolment file: unoff.comm.

Other exchange student accounts must be requested by the Supervisor by using the "new person form" webpage at myCSE. System Support will create an account in the class Exchange_Student: the role title will be extrapolated from the class (ie. Student Exchange).

Summer Research Students are rare these days and there is no designated title on the new person form. SS can extend undergraduate accounts between sessions where the students are working as casual research assistants for an academic. The account class applied is SummerResearch_Student. Often academics will employ students as short-term research assistants instead.

Casual Teaching Staff (Tutors)

Students who are employed as tutors have extra resources and access rights added to their accounts. Completing and returning your tutor employment paperwork will cause your details to be entered into the Teachadmin System. Your account will then be updated automatically the next night.

Other privileges

Elected student representative or society executives, have extra resources and access rights added to their accounts. The CSE Development Office will generally request such account changes.

When do CSE student accounts expire?

All CSE accounts expire when they are no longer a current member of any UDB class. In general, most UDB classes are of the form "Organisation_Reason" which is a UDB class formed as a cross-product of a member of the "Organisation" class, and a member of the "Reason" class. In the case of most CSE students, the "Reason" class member will usually be "Student", while the "Organisation" class member will usually be one of the CSE courses or programs in which the student can be enrolled. (eg: COMP1921_Student)

In general, if a student is officially enrolled in at least one CSE course or one CSE program each successive session, then their account will remain a member of at least one course or program related UDB class, and the account will remain active and will not expire until such time as the student is no longer officially enrolled any any CSE course of program.

The following gives the start and expiry dates that usually apply to CSE student UDB class memberships. The start and expiry dates are deliberately chosen such that there is an overlap in course and/or program class membership between successive sessions. In other words, as long as the student enrols in their next session's CSE course(s) and/or program before their previous session's course(s) and/or program expires, then their account will remain active and will not expire.

"Course_Student"
Starts (actually becomes active) two weeks before the start of the enrolled session; Expires a week before the start of the following session.
"Program_Student"
Starts (actually becomes active) two weeks before the start of the enrolled session; Expires at the HECS census date of the following session (generally less than a month after the start of following session). Note: this expiry date only applies to CSE program classes. Non-CSE programs are classified as either"UGrad" or "Pgrad" and expire at the start of the following session. The distinction between students enrolled in CSE and non-CSE programs, is intended to give CSE program students more time to decide on which CSE course(s) and/or programs they would like to officially enrol, before their account expires.
Note:
  • Students who defer their CSE degree, and who are not officially enrolled in any CSE course or program for a session or more, will have their accounts expire unless special action is taken before deferring. For more details, see: what to do when your account going to expire.
  • Users are sent warning emails a month before their account expires. If you are not expecting your account to continue (because you are not expecting to be enrolled in a CSE course or program any longer) then you should take the opportunity to copy any files you wish to keep onto portable media, or to send them to an external email account to which you have access. You may also wish to setup a CSE or UNSW mail redirection, which will typically last 6 months or so (at least), and should look into creating a alumni mail account if a permanent redirection is desired.
  • Once an account expires, all files and directories belonging to that account are copied onto archive tape, and eventually deleted from the file server hosting the account's home directory. If the user subsequently returns to CSE, the user may arrange with System Support to have their old home directory restored from tape if desired. Often, if the user's account was only recently expired, this will be performed automatically when the account is reactivated.
Last edited by robertd 04/10/2017

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