Staff Accounts

Staff accounts are for academics, research assistants and associates, general staff, visiting academics and Visiting Fellows. Staff accounts have the highest levels of privilege and resources and are put into a UDB account class loosely indicating the work the staff member does. For permanent staff this class is generally set for 3 years at a time and is extended upon request to System Support. For others, it is set for the timespan entered in the new person form (see below).

The Head of School's Office keeps track of when staff are due to leave CSE and send a warning email to all the above a month before the staff member's final day so equipment can be returned, work finalised and the account wrapped up.

"New Person" Web Form

New staff accounts are created only upon the completion of the New Staff/Visitor/PhD Notification form which can be found in the myCSE pages, commonly referred to as the new person form.

This form is sent to:

SS - who create the account
the Database Officer - who updates the Staff database
Facilities - who allocate a desk and arrange a swipe card with Security
FIPRAS - who make the financial arrangements.
The office of the Head of School - which authorise new hires.

What about People Teaching Courses?

Anybody involved in teaching or administering a course will also be give access privileges to the course account. Note that this happens automatically after the teaching administrator (teachadmin@cse) has entered the information into the Teachadmin system.

On Visiting Academics

The role of academic visitors is described at this link.

Visiting academics are not employees of CSE but are people whose "contribution to the University’s teaching or research is such that it deserves recognition, or otherwise where a formal academic association is desirable for UNSW."

Academic Visitors "will enjoy the precedence and courtesy due to academic staff ... at the designated academic level."

Visitors are given academic titles at UNSW like "Visiting Fellow" or "Adjunct Lecturer".

As the word "Visitor" or "Visiting" has special meaning please only use the word "Visitor" for formal Visiting Academics. Students on exchange are not "visiting academics" so instead request an exchange student account on the new person form.

In practical terms, Visitors are usually entitled to a computer to use while they are at CSE though as Visitors are only around for a short time this computer may not be bought specially for them.

Visitors may supervise students and request computing resources like other academics.

The Computer Support Group will create a Visitor account at the request of an Academic staff member. The Head of School's office should be told of the Visitor also at the new person form found in the myCSE pages. (NICTA Conjoint appointments are endorsed by the HoS Office, however.)

On NICTA Conjoints

"NICTA Conjoint" is a special name we use for academic visitors from NICTA.

NICTA Conjoint appointments are "endorsed" by the Head of School's Office. This means the Head of School's office will announce to the other CSE administration staff the start or extension of a Conjoint appointment. After that a computer account is set up and office space is allotted.

If you want a computer account to be created for a new Conjoint appointment, please wait until the Head of School's Office finalises the paperwork and announces the appointment.

If you've just been given a CSE account...

There are instructions on how to initialise it. (Activate the account and set a password.)

You may be entitled to a computer when you arrive. Please read the Computers Provided by CSE policy.

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Staff accounts